Formula: (Q1 * Q2 * €6.25) + ((Q1 * (Q2 * 110%) * Q4)) * 0.5)

Here we estimate the annual savings achieved through better project management with HIPE Process.

The first part of the formula, Q1 * Q2 * €6.25, evaluates the time savings in project management, where each project benefits from a 25% reduction in working time due to process improvements (based on an average loaded salary of €25/h: €6.25).

The second part of the formula takes into account projects that encounter blocking problems (Q4) and the additional time needed to resolve them (Q1 * (Q2 * +10% of the average project time)). We estimate a reduction of at least 50% of these problems thanks to HIPE's advanced validations for better qualification and a more complete collection of customer needs, and thanks to email and in-app notifications that enable more effective collaboration while reminding each person of their day-to-day tasks (task reminders, deadlines, etc.).

By combining these two aspects, this ROI calculation formula quantifies the direct impact of HIPE Process on reducing project management time, as well as on more effective resolution or even avoidance of blocking problems during the project, allowing you to realistically estimate potential savings per year.

Sources:

25% reduction in project management time:
A McKinsey study showed that the use of project management tools can increase productivity by 20-30%. Our estimate of 25% is therefore conservative and realistic.

50% reduction in blocking problems:
According to the Project Management Institute, organizations that use standardized project management practices have 33% fewer failing projects. Our estimate of a 50% reduction in critical problems through better qualification and collaboration is therefore plausible in the market context we know (many more requests year after year for a virtually unchanged turnover volume).

Impact of notifications and reminders:

An Asana study revealed that employees spend an average of 60% of their time managing their work rather than doing it. Automated notifications and reminders can significantly reduce this unproductive time. This factor is not even considered in our calculation.

Average cost of errors and delays:
According to a KPMG study, the average cost of a project failure is estimated at 12% of the project budget. Our assumption of a 10% cost overrun for problematic projects is therefore conservative.

Formula: (Q1 * Q3 * Q5) * 5%

This calculation estimates the additional sales generated by improved project management. By taking the number of projects converted into orders Q1 * Q3 and multiplying it by the average value of a closed sale (Q5), we obtain a projection of your company's revenue.

A factor of +5% is applied to reflect a modest but tangible growth thanks to the increased efficiency provided by HIPE Process.

This percentage is chosen to illustrate a realistic increase in sales, taking into account the improvements made to processes and project management, without overestimating the gains.

Formula: Result 1 + Result 2 -(€15,800/3)

This calculation evaluates the return on investment of HIPE Process over one year. By adding the annual savings (R1+R2), then subtracting the total cost of the solution over 3 years (€15,800 divided by 3 to get an annual cost), we obtain an estimate of the net profitability of the investment.

The cost of €15,800 includes the initial fees and recurring costs for using HIPE Process, thus providing a complete and realistic estimate of the expenses incurred. This 3-year approach allows us to spread the start-up costs over 1 year and to fully capture the benefits from year 1 of process improvement, offering a clear perspective on the return on investment.